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IEEE Central Texas Section Fall ExCom – SecCom Meeting
August 24, 2019 @ 12:00 pm - 8:00 pm
As leaders we are entrusted to represent IEEE, section, society, council, affinity group in providing values to members and community.
Join us for our IEEE Central Texas Section Fall ExCom SecCom meeting, which is designed to give an opportunity for reporting, dialog, networking and planning ahead. The meeting will have few segments:
- Section, introduction, voting on several items, Officers and Committee reporting & Discussion
- Students Branch reporting and Q&A
- Chapters and Affinity Group Reporting and Discussion
- Recap
For reporting, please use the attached template (or request a copy).
Some questions that may help preapring the slides include:
- Is the vision & objectives of your chapter clearly communicated to your audience?
- Do you have expertise profile about your OU?
- Are you giving the audience a compelling content?
- Do you have a way of knowing if the topic being presented resonate with the audience?
- Do you have good/excellent attendance?
- What steps are you taking to expand the base?
- What are your top 3-4 needs to do the job more effectively?
After you enter the chapter/affinity group name and your name, there are 3 slides that are need input from each chapter/affinity Group:
Slide 1:
- In one sentence, what is the vision & objectives of your chapter?
- Leadership Team
- TSize and profile of your chapter/affinity group
Slide 2:
- Key Accomplishments:
- -> Meetings: List tof topics & dates, attendees (IEEE, non-IEEE)
- -> Others (Outreach, …)
Slide 3:
- What are the top 3-4 areas you are facing as challenge? Please provide 1-2 lines details.
— Other slides can be added as backup
Please send a copy of your presentation to Clif Denny. (cedenny@gvtc.com) and Fawzi Behmann (f.behmann@ieee.org) by August 22.
Suggested presentation file naming Format:
Please name your file using the following format
Aus/SA chaptername_2019_FALL_your first & last name.ppt
For example, Aus_LM_2019_FALL_Kai Wong.ppt
Please let Clif/Fawzi know if you have any question. Also, if you need the TEMPLATE, please send a request to
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Parking: Aug 24th is the weekend before classes start – – so its multiply likely that there will be no activity by the parking police.
The new Ingram Building is officially located at 310 W. Woods Street. Google has a good view of it. – – There is a small parking lot off of Woods St. near the 1st floor entrance [good choice]., continuing to the South – There is another small lot near the loading dock [A bit remote and I don’t intend to open this door]. If you continue South to North Street [!!!], turn right [West] and a short block later you come to Vista St., turn right again [North] and this is a road to a nice lot and the 2nd floor entrance.
OR – – You can come & park in the “normal” place just below the RFM building where we have met previously – – and the Ingram Building is about 100 yards downhill towards the Northeast~!
Agenda:
Proposed Agenda For CTS Leadership Meeting (ING4103)
07:00 Setup, Coffee, Sign-in, Networking, Breakfast
07:55 Call to Order, Approve Agenda
08:00 Roll Call / Introductions
08:20 Section and Officers
Chairman’s Report
Vice Chairs Report (Austin and San Antonio)
Secretary’s Report
Finance/Budget Plan
09:00 Committee reporting, Initiatives update, PARP, Next year Fall meeting:
– FIN Committee
– Nomination Committee, Election
– AI Record Management (Contact + Position Update, Minutes, activities, events)
– Outreach Program*
– Expand the base //Open House, Career Development, Professional Development
– Review Relevant PARP (Drafts for approval consideration)
– When 2020 Fall meeting will be held?
10:00 Coffee Break (Joing with Student Brances)
10:30 Membership Development, Member Upgrade
Website & Social Media,
Enhanced Newsletter, Communications Portal
STEM, YP, PACE, (AP03/MTT17, IM)
LM ( Austin, San Antonio), Tech Tour
11:15 Chapter/ affinity Group Reports*
CTCN, PI2, PES, SMC/AES, CAS/SSC,
TEM & TEM-Grad, E25, WIE, Elec Devices (ED15)
12:00 Lunch
13:00 Student Branch Chair Activities
Introduction by Larry Larson
Connection with R5 (Christopher Sanderson)
Student Conference
14:15 Chapter Reports continued
EMBS-SA, Computer-SA, Computer/EMBS-SA, (ComSoc/SP & EMBS/Computer)-AUS,
SEN, EMC27, CEDA, PHO36, CPMT21, Magnetics/Nano Tech
14:45 New Business/Motion
– Recap: Summary of HELP needed by Heena and Nils
– Future Events
15:00 Adjourn
(*) Outreach to the professional community is simply multifold- strengthening the brand, share tech knowledge and provide networking opportunity and expand the base.
Proposed Agenda For CTS Student Branches Meeting (ING4106)
07:00 Setup, Coffee, Sign-in, Networking, Breakfast
10:00 Arrive – Join the professional leaders for coffee break networking
10:30 Breakout session Room INGR4106 for Student Branches
Topics:
> Officer Training
> Student Branch Distributed Conference
11:00 (LL leaves to pick up Lunch)
11:40 Student leaders help set up lunch
12:00 Lunch (Combined)
1:00 Student Branch Progress Reports to the CTS Leadership team [INGR4103]
2:00 DONE!! – – be sure to bring containers to score some leftover barbeque!
Location:
Bldg: Ingram Hall – IGRM
Texas State University (TSU), Ingram School of Engineering
310 W. Woods St.
San Marcos, Texas
78666