=============================
FINAL SUBMISSION REQUIREMENTS:
=============================
1. Your paper is accepted after careful study of the reviewers’ comments that you shared with us and the corresponding rebuttal that we received. Hence no further reviewers’ comments are being sent.
2. MANDATORY: Paper length format MUST be strictly adhered to. Your content MUST fit on 5 pages. DO NOT let any content bleed onto the 5th page.
3. FINAL SUBMISSION IS REQUIRED. Make sure your final submission is Xplore compliant BEFORE uploading (see below, “XPLORE COMPLIANCE PROCEDURE” section).
4. Your full paper in PDF format must be submitted no later than JUNE 05, 2025 23:59 (AOE) at this web site: https://edas.info/N33550 . Due to publication deadlines, no time extensions will be granted.
5. Login with your author account username.
6. Need your password? Click the “Forgot your Password?” link in the log-in box of the submission site (https://edas.info/N33550).
7. Your completed IEEE copyright release must be filed by JUNE 05, 2025 23:59 (AOE). After logging into your author account, click on the © copyright symbol in the row of ‘Copyright’ which is just below ‘Status’ row. It will take you to a new page of “Record copyright form for <your paper ID>: <your paper title>”. Click on the blue button of the “IEEE copyright submission” & follow on-screen instructions. This will begin the digital filing process for your copyright release.
============================
XPLORE COMPLIANCE PROCEDURE:
============================
It is required that all PDF submissions be IEEE Xplore compliant. If your file does not meet Xplore compliance, it will be excluded from the conference proceedings and IEEE Xplore. To help you meet this requirement, you must FIRST check to ensure that your PDF file is compliant by using the IEEE PDF eXpress system BEFORE you submit your paper to the conference final submission web site.
1. Go to the IEEE PDF eXpress website: https://ieee-pdf-express.org/
2. Use this conference ID: 66084X
3. Click on “Don’t have an account? Create account”
4. PDF eXpress will generate a log file with errors, if any. You will need to correct all the errors. Once your compliant log is error free, you will receive an IEEE Xplore compliant PDF file from PDF eXpress with a name similar to PIDxxxxxxx.pdf.
5. Once you have a GOOD PDF file, return to the IEEE EARTHSENSE 2025 final submission website (https://edas.info/N33550) and upload this file as your final submission.
NOTE: checking your PDF file for compliance and submitting your final paper for publication are two separate procedures. After using the IEEE PDF eXpress system for file compliance, MAKE SURE to return to the IEEE EARTHSENSE 2025 final submission website (https://edas.info/N33550) and upload your compliant final submission.
============================
Refund Policy
============================
All registration fees covering a paper are non-refundable. Each attendee must register separately. No registration transfers. An existing registration record cannot be transferred to any other person.
============================
Non-Presented Paper (No Show) Policy
============================
The IEEE enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author or qualified registered proxy attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend and present at the conference will be added to a “No Show List,” compiled by the IEEE. The “no show” papers will not be published by IEEE on IEEE Xplore® or other public access forums.
Exceptions to this policy will be made by the Technical Program Co-chairs of the conference only if there is evidence that the no show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no show authors may appeal the decision of the Technical Program Co-chairs.