Final paper submission

We would like to ask you to check the following details before uploading your final paper. Please, note that you must still follow the procedure outlined below:

PREPARATION OF A FORMATTED CONFERENCE PAPER FOR IEEE PES

THESE GUIDELINES MUST BE FOLLOWED to ensure your paper is suitable for upload to IEEE Xplore following the conference. Failure to follow the template may result in your paper not being published in IEEE Xplore.

  1. The paper limit is 5 pages. (NEW*) If necessary, ONLY ONE additional page can be purchased for an additional fee of 50€. Papers with more than 6 Pages CANNOT BE ACCEPTED.
  2. Ensure the paper must strictly follow the IEEE conference templates (LaTeX and MS Word). Note: We require all submissions to be in A4 paper size format. Please make sure to add the “a4paper” option in the \documentclass specification if you are using the LaTeX template:
    \documentclass[conference,a4paper]{IEEEtran}
  3. Add the copyright notice to the bottom of the first page of your source document, following these instructions:
    1. For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-4875-8/21/$31.00 ©2021 Crown
    3. For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-6654-4875-8/21/$31.00 ©2021 European Union
    4. For all other papers, the copyright notice is: 978-1-6654-4875-8/21/$31.00 ©2021 IEEE
      • Tip for Word Users: The copyright notice should appear in a different foot-note than the one used to indicate possible sponsors of the research. Please, check the general template for IEEE Conferences here, where you can see its position as an isolated text at the bottom.
      • Tip for adding the copyright notice in LaTeX

        If you are preparing your paper in LaTeX and you are using the IEEEtran document class, the following instructions can help you to add the copyright notice to appear about 1 cm below the left column of the first page, and to be aligned to the left with the same left margin as the column :

        • Add the following code before the \maketitle command:
          • \IEEEoverridecommandlockouts
          • \IEEEpubid{\makebox[\columnwidth]{978-1-6654-4875-8/21/\$31.00~\copyright2021 IEEE\hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}
        • Add the following code after the \maketitle command:
          • \IEEEpubidadjcol
        • Make sure you use the appropriate IEEE copyright notice string, in latex, as explained above.
  4. Proofread your source document thoroughly to confirm that it will require no revision.
  5. Generate the paper in PDF format and then validate it using IEEE PDF eXpress. No Validation may PREVENT publishing your paper. 
  6. Log in to the IEEE PDF eXpress™ site
    1. First-time users should do the following:
      1. Select the Create account link.
      2. Enter the following:
        • 52324X for the Conference ID
        • Your email address
        • A password
      3. Continue to enter information as prompted.

      An Online confirmation will be displayed, and an email confirmation will be sent verifying your account setup. Please, check your inbox or junk mail.

    2. Previous users of PDF eXpress need to follow the above steps but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
  7. Introduce the required information and click on Dashboard. Follow the instructions to validate the PDF file of the paper and wait for the result of the compliance analysis.
 

PAPER AND THE IEEE COPYRIGHT FORM IN EASYCHAIR

Once that the PDF eXpress procedure has been completed successfully, you should have a pdf version of your paper that contains the copyright code notice at the bottom of the first page, and that is compliant with IEEE Xplore. Please complete the following steps no later than August 30th, 2021: 

  1. Visit the EasyChair Submission Page.
  2. Rebuttal: Select your submission on the menu and click on the magnifier icon under “view” and concisely mention the modifications that you have done (up to 400 words). You have received an email with detailed instructions. 
  3. Select your submission on the menu and click on the magnifier icon under “view” and then select the “Proceedings version”, and upload your IEEE PDF eXpress validated file (PID#######.pdf) according to the guideline above. No Validation via IEEE PDF eXpress may PREVENT publishing your paper.
  4. On the “Proceedings version” page, you can also submit the Copyright Form; or Click the “Alert” tab (in yellow), and submit the Copyright Form.

 

Conference Registration

Please refer to Registration Page